The TOR of two Asian Development Bank projects, ETESP 38 and ETESP 39-P2, specified that project will develop a Forestry Information System (FIS) as well as guidelines for the use of the FIS. The guidelines were developed as a series of User Guides in association with a number of forest management tools and applications which were integrated within the FIS as Forest Management Modules (FMM). The choice of modules reflected only forest management processes currently (2008-1010) considered as high priority for the Agency for Forestry and Plantations (DisHutBun) and which could be delivered within the project scope.

Table 1 Detailed Documentation of FIS Components below categorizes User Guides by management structure, and describes representative uses as well as essential outputs, use and training requirements.

Functionally, the FIS components support forest management as follows:

· Quantification and Classification and of the Aceh Forest Resource Base;

· Determination of the most suitable land for Plantation Forests and Tree Crops;

· Environmental Sensitivity Mapping;

· Forest Fire Risk management for Protection, Land Rehabilitation, and Social Forestry

· Remote Sensing Applications at the Watershed Level;

· Other Technical and Graphical Information Products which augment the utility, visibility sustainability of a modular, scalable FIS.

Table 1 Detailed Documentation of FIS Components

1. The Division of Forestry Planology

FIS Component 1.1. (Land Use/Forest Cover)

1.1.1. Requesting Division: Forestry Planology - Inventory and Planning Section

1.1.2. Representative Uses of the FIS Component

· Provide the means for analyzing comparisons over time of changes at the provincial, district, or other administrative level, or, with the use of FIS map overlays, in watersheds or other selected units associated with:

· Land Uses

· Forest Cover

· Primary and Secondary Forests

· Loss of Forests

· Degraded Areas of Carbon Credit Study Sites

· Preliminary Screening

1.1.3. Output Requirements

· Land Use/Forest Cover Maps with standard classifications consistent with DisHutBun requirements, including:

· 2000 (base year) Landsat Imagery Map

· 2005 Landsat Imagery Map

· 2007 Landsat Imagery Map

· 2009 SPOT Imagery Map in two selected watersheds

· Standard classification categories include (1) Primary dryland forest; (2) Secondary dryland forest; (3) Primary swamp forest; (4) Secondary swamp forest; (5) Primary mangrove forest; (6) Secondary mangrove forest; (7) Man-made forest; (8) Unproductive dryland; (9) Estate plantations; (10) Shrub/swamp shrub; (11) Dryland agriculture; (12) Dryland agriculture combined with shrubs; (13) Rice fields; (14) Fish ponds; (15) Settlements; (16) Transmigration sites; (17) Open land; (18) Mining land; (19) Water bodies; and (20) Swamp.

1.1.4. User Requirements

· Documentation of methodology for processing and interpreting Landsat and SPOT imagery.

· Documentation of methodology for producing output tables and/or maps summarizing changes by classification category.

1.1.5. Training Requirements

· Processing and interpreting Landsat and SPOT imagery;

· Understanding available datasets;

· Navigating the Interface;

· Applying the methodologies;

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.1.6. Rank: 1 (in terms of relative importance and ease of development)

FIS Component 1.2. (Land Suitability)

1.2.1. Requesting Division: Forestry Planology – Land Use Planning and Forest Establishment Section

1.2.2. Representative Uses of the FIS Component

· Facilitate land use planning, including the analysis of current land use patterns and the classification of areas suitable from an agricultural perspective for establishing and producing these crops, at the provincial, district, or other administrative levels, or, with the use of FIS map overlays, in watersheds or other selected units.

1.2.3. Output Requirements

· Land Suitability Maps developed using established criteria for these economic crops:

· Palm oil (kelapa sawit)

· Rubber (karet)

· Clove (cengkeh)

· Nutmeg (pala)

· Patchouli Oil (nilam)

· Pepper (lada)

· Criteria should include (1) soil characteristics; (2) mean temperature and rainfall patterns; (3) terrain, including slope; and (4) erosion and flood hazards.

1.2.4. User Requirements

· Documentation of methodology for establishing criteria;

· processing and interpreting Landsat imagery, and;

· producing output maps of lands suitable for establishing and producing these crops.

1.2.5. Training Requirements

· Establishing criteria;

· Processing and interpreting satellite imagery;

· Understanding available datasets;

· Navigating the User Interface;

· Applying the methodology;

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.2.6. Rank: 2 (in terms of relative importance and ease of development)

FIS Component 1.3. (Digital Conversion and GIS Representation of Local Coordinates)

1.3.1. Requesting Division: Forestry Planology – Measurement and Mapping Section

1.3.2. Representative Uses of the FIS Component

· Digitizing the locations of local field coordinates of boundary markers of forest areas throughout the province.

1.3.3. Output Requirements

· Representative GIS Map, including attributes, of the digitized data of local coordinates of boundary markers which displays the boundaries of a selected forest area

1.3.4. User Requirements

· Tabular representation of the local field coordinates of boundary markers of a selected forest area.

· Documentation of the methodology used for digitizing local coordinates of boundary markers of forest areas and incorporating associated field attributes into a GIS.

1.3.5. Training Requirements

· Digitizing field coordinates.

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodology.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.3.6. Rank: 3 (in terms of relative importance and ease of development)

FIS Component 1.4. (Estimating Resource Potential)

1.4.1. Requesting Division: Forestry Planology – Inventory and Planning Section

1.4.2. Representative Uses of the FIS Component

· Facilitate comparisons of representative resources availability, including (1) growing stock, which may also be used to represent preliminary estimates of biomass potential; and (2) commercial timber volumes, which may be used to value resources, as well as potential sources of timber supply, in different forest types and forest function classes.

1.4.3. Output Requirements

· Maps and accompanying tables of estimates of mean volumes of growing stock and commercial timber species > 20 cm Diameter Brest Height (dbh) and > 50 cm dbh by forest type and forest function classes consistent with DisHutBun forest function classes derived from 1996 National Forest Inventory.

· Forest types include: (1) Lowland forest; (2) Mangrove forest; and (3) Swamp forest; as well as (4) Unproductive dryland, included for comparison.

· Forest function classes include (1) Production forest; (2) Limited production forest; (3) Protection forest; and (4) Conservation forest.

1.4.4. User Requirements

· Documentation of methodology for interpreting estimates of growing stock and commercial timber species volumes compiled in the 1996 National Forest Inventory and the preparation of GIS maps on the basis of those interpretations.

1.4.5. Training Requirements

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodology.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.4.6. Rank: 4 (in terms of relative importance and ease of development)

FIS Component 1.5. (Environmental Sensitivity)

1.5.1. Requesting Division: Forestry Planology – Land Use Planning and Forest Establishment Section

1.5.2. Representative Uses of the FIS Component

· Provide the means for assessing environmental sensitivities to planned development projects and activities in selected areas at provincial, district, or other administrative level, or, with the use of map overlays, in watersheds or other selected units.

· Support the DisHutBun to comply with its responsibilities to support BAPPEDAL and BAPPADALDA in implementing the AMDAL (Environmental Impact Assessment) process

1.5.3. Output Requirements

· Environmental Sensitivity Maps ( ESM) developed using conventional criteria:

· Criteria should include (1) land cover; (2) forest function; (3) ranges of threatened and endangered wildlife and plant species; and (4) slope, as well as other conventional indicators of environmental impacts.

1.5.4. User Requirements

· Documentation of methods for establishing and using criteria to develop, or amend ESM.

· Documentation of methodology for using the maps to evaluate environmental sensitivities of selected areas and support other related aspects of the AMDAL process.

1.5.5. Training Requirements

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.5.6. Rank: 5 (in terms of relative importance and ease of development)

FIS Component 1.6. (Forest Function Modelling)

1.6.1. Requesting Division: Forestry Planology – Land Use Planning and Forest Establishment Section

1.6.2. Representative Uses of the FIS Component

· Provide the basis for testing the impacts of alternative allocations of forest function areas

1.6.3. Output Requirements

· Applications demonstrating the development of forest function maps using standard criteria defined in GOI Ordinances No. 26 (2008) and No. 44 (2004).

· Standard criteria include (1) slope; (2) soil; (3) elevation; (4) area of coastal buffer zone; and (5) water retention potential

1.6.4. User Requirements

· Documentation of methodology for applying standard criteria to the mapping of alternative allocations of forest function areas.

1.6.5. Training Requirements

· GIS Applications;

· Understanding available datasets;

· Navigating the User Interface;

· Applying the methodology;

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

1.6.6. Rank: 6 (in terms of importance and ease of development)

2. Division of Program and Reporting

FIS Component 2.1. (Centralized Database)

2.1.1. Requesting Division: Program and Reporting

2.1.2. Representative Uses of the FIS Component

· Provide the means for organizing non-spatial information in a more effective manner, to facilitate publication by DisHutBun as a “Statistics” report on a more regular basis.

· Provide the means for monitoring and evaluating planned and actual expenditures in each division and section of DisHutBun.

· Facilitate a greater exchange of information between DisHutBun and each of the district offices

2.1.3. Output Requirements

· Centralized database of non-spatial forestry and agricultural plantation data that:

· Consolidates non-spatial data currently retained in individual divisions and sections of DisHutBun.

· Incorporates an interactive budget component extending to each division and section of DisHutBun to facilitate comparisons between actual expenditures and planned expenditures.

· Supports information interchange between DisHutBun and each of the district offices.

2.1.4. User Requirements

· Documentation of methodology for establishing and using the database.

2.1.5. Training Requirements

· Database establishment and management.

· Navigating the User Interface.

· Applying the methodology

· Recognition of output capabilities, including the production of maps, graphs, tables, and digital data.

2.1.6. Rank: 1 (in terms of importance and ease of development Priority)

3. The Division of Protection, Land Rehabilitation, and Social Forestry

FIS Component 3.1. (Rehabilitation of Degraded Land)

3.1.1. Requesting Division: Protection, Land Rehabilitation, and Social Forestry – Land Rehabilitation and Reclamation Section

3.1.2. Representative Uses of the FIS Component

· Provide the means for prioritizing areas of degraded land in Protection Forests throughout the province, as well as in TAHURA, to be rehabilitated.

· Provide the means for monitoring changes over time in rehabilitated lands in Protection Forests and in TAHURA

3.1.3. Output Requirements

· Map of degraded areas in Protection Forests at the provincial level and in “Taman Hutan Raya” (TAHURA) ranked according to rehabilitation priorities on the basis of DisHutBun standard criteria;

· Standard criteria include (1) area and location; (2) percentage of cover; (3) soil characteristics and potential for erosion; and (4) proximity to human settlements;

· Map depicting degraded areas in Protection Forests and TAHURA rehabilitated in previous years by DisHutBun

3.1.4. User Requirements

· Documentation of methodology for establishing and applying criteria and prioritizing degraded areas.

· Documentation of methodology for producing output tables and/or maps summarizing the results of prioritizing degraded areas for rehabilitation.

3.1.5. Training Requirements

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

3.1.6. Rank: 1 (in terms of relative importance and ease of development)

FIS Component 3.2. (Monitoring Forest Disturbances)

3.2.1. Requesting Division: Protection, Land Rehabilitation, and Social Forestry – Forest Protection Section

3.2.2. Representative Uses of the FIS Component

· A means for monitoring/reporting forest disturbances incidences at districts level

· A means for consolidating information over time on forest disturbances to reveal patterns and trends in forest encroachment and illegal logging activities.

· Provide the means for establishing a case tracking system to monitor and report on forest disturbances from initial incident reports through final disposition of cases.

3.2.3. Output Requirements

· Map of forest disturbances, including forest encroachment and illegal logging activities, developed from reports of forest rangers stationed in each of the districts of the province.

· Map consolidating historical information on forest encroachment and illegal logging activities by time of year and impacts on forest resources throughout the province.

3.2.4. User Requirements

· Documentation of methodology for developing forest disturbance maps.

· Documentation of methodology for producing output tables and/or other supplemental maps describing forest disturbances and impacts on forest resources.

3.2.5. Training Requirements

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

3.2.6. Rank: 2 (in terms of relative importance and ease of development)

FIS Component 3.3. (Forest Fire Risk Assessment)

3.3.1. Requesting Division: Protection, Land Rehabilitation, and Social Forestry – Forest Protection Section

3.3.2. Representative Uses of the FIS Component

· Provide the means for developing a prototype model for ranking forest fire risk throughout the province.

· Provide the means for assessing forest fire risk at the provincial, district, or other administrative level, or, with the use of
FIS map overlays, in watersheds or other selected units.

· Provide the means for consolidating information over time on forest fire occurrences throughout the province to reveal patterns and trends of forest fire distribution.

3.3.3. Output Requirements

· Map of forest fire risk throughout the province developed using standard criteria.

· Standard criteria might include (1) land cover; (2) soil characteristics, including the occurrence and depth of peat layers; (3) previous history of fire occurrences; and (4) proximity to human settlements.

· Map consolidating historical information on fire incidence by time of year and extent of areas burned throughout the province.

3.3.4. User Requirements

· Documentation of methodology for establishing criteria and using those criteria to develop forest fire risk maps.

· Documentation of methodology for producing output tables and/or other supplemental maps describing forest fire risks.

3.3.5. Training Requirements

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

3.3.6. Rank: 3 (in terms of relative importance and ease of development)

4. Division of Forestry Production Development

FIS Component 4.1. (Timber Supply/Demand Balance)

4.1.1. Requesting Division: Forestry Production Development – Forest Concessions Section

4.1.2. Representative Uses of the FIS Component

· Provide the means for evaluating timber supply/demand balances in the province.

4.1.3. Output Requirements

· Map of estimated commercial timber volumes and annual allowable cuts in forest concession areas, as well as in other productive areas, in Production and Limited Production Forests in the province.

· Map of lumber mills in the province by locations of mills and installed production capacities.

4.1.4. User Requirements

· Documentation of methodology for producing maps and overlays of potential timber supplies and demands for lumber.

· Documentation of methodology for evaluating timber supply/demand balances.

4.1.5. Training Requirements

· GIS Applications.

· Understanding available datasets.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.

4.1.6. Rank: 1 (in terms of relative importance and ease of development)

FIS Component 4.2. Information Support Component (Availability of Land for Forest Concessions)

4.2.1. Requesting Division: Forestry Production Development – Forest Concession Section and Industrial Forest Plantations Section

4.2.2. Representative Uses of the FIS Component

· Provide the means for investment promotion analyses in forest concession areas.

· Provide the means for analyzing the availability of natural forest concession areas that might be converted into industrial timber plantations or cleared for other land uses.

· Provide the means for determining “occupancy rates” of Production and Limited Production Forest areas by forest concessionaires.

· Navigating the User Interface.

· Applying the methodologies.

· Recognizing output capabilities, including the production of maps, graphs, tables, and digital data.